Job opportunities

The Wildlife Conservation Society (WCS) is a US non-profit, tax-exempt, private organization established in 1895 that saves wildlife and wild places by understanding critical issues, crafting science-based solutions, and taking conservation actions that benefit nature and humanity. With more than a century of experience, long-term commitments in dozens of landscapes, presence in more than 60 nations, and experience helping to establish over 150 protected areas across the globe, WCS has amassed the biological knowledge, cultural understanding and partnerships to ensure that vibrant, wild places and wildlife thrive alongside local communities. Working with local communities and organizations, that knowledge is applied to address species, habitat and ecosystem management issues critical to improving the quality of life of poor rural people whose livelihoods depend on the direct utilization of natural resources.

WCS has established programs in all the countries of the Greater Mekong, and South Asia. These are focused on long-term commitments to large landscapes, particularly in the Greater Mekong countries of Laos, Cambodia, Myanmar and Thailand. The Greater Mekong and South Asia are some of the most important global priority regions for biodiversity conservation, and their forests provide a natural barrier against the emergence of zoonotic pandemics.

 Job Purpose:

The Regional Subaward Coordinator will be responsible for achieving project objectives and ensuring compliance with funding requirements. He/she will be responsible for the oversight and management of subawards, ensuring administrative work and compliance with organizational policies and donor regulations, while fostering effective collaboration with subaward partners to achieve project goals.

Major Responsibilities:

Subaward Administration:

• Manage the entire subaward lifecycle, including solicitation, negotiation, and execution of agreements, create coding, monitoring until grant closed.
• Coordinate with relating parties to ensure all subawards are compliant with relevant laws, regulations, and donor guidelines.

Risk Management:

• Lead to conduct thorough risk assessments of potential subawards, identifying key risks and developing appropriate mitigation strategies.
• Monitor and assess the financial and operational performance of subrecipients.

Capacity Building and Support:

• Provide ongoing technical assistance and training to subrecipients to enhance their financial management and compliance capabilities.
• Develop and deliver workshops and training sessions on best practices in subaward management.
• Roll out any new training and communication on changes in subaward policy to internal colleagues.

Financial Oversight:

• Review and approve financial reports from subrecipients, ensuring accuracy and compliance with budgetary guidelines.
• Once the financial report is approved, liaise with Finance Manager to process payments to subgrantee
• Track subaward expenditures against budgets, identifying variances and implementing corrective actions as necessary.

Monitoring and Evaluation:

• Lead the monitoring and conducting to assess subrecipients’ performance against project objectives and deliverables.
• Regularly review subrecipient progress and provide feedback for improvement

Reporting and Documentation:

• Prepare comprehensive reports on subaward activities for internal stakeholders and donors, highlighting key performance indicators and compliance issues.
• Maintain accurate and organized records of all subaward documentation.
• Develop a database containing all subaward documentation and be the main point of contact for all related subaward matters with WCS HQ

Collaboration and Communication:

• Build and maintain effective relationships with subrecipients, providing guidance and support throughout the project lifecycle.
• Work closely with internal teams (e.g., finance, programs) to ensure cohesive project implementation.

Minimum Requirements and Job Skills:

Education: Bachelor’s degree in Finance, Business Administration, International Development, or a related field; Master’s degree preferred.

Experience:

• Minimum 3 years of experience in subaward management, grants and subgrant administration including administering small subawards in an international environment. Experience in an international organization/ NGO, development agencies is preferred.
• Experience in managing substantial (>USD 750,000) US Government grants and/or contracts (i.e. USAID, DTRA, INL) required; additional experience of European Governments, UN and/or other bilateral/multilateral grants preferred.
• Proven grant and financial management experience in a multi-funder environment.

Skills: